If you want to send money to China using Bank Transfer for the “shipping fee” purpose, you need to upload the following supporting documents:
An invoice.
A contract.
A bill of lading or shipping proof.
A screenshot of the transaction order from the shipping platform.
An authorization letter (only required if the person making the transaction is different from the name stated on the invoice).
*Please note that the recipient bank may request additional documents depending on their review.
Learn more about each supporting documents here:
- Invoice details and example
- Contract details and example
- Bill of lading or shipping proof details and example
- Transaction order screenshot details and example
- Authorization letter details and example
Invoice
What details should be included in the invoice?
Sender name and beneficiary name.
The name on the invoice should match the name used in the transaction. If the name does not match, an authorization letter* is required.
Shipment origin and destination, or shipment route.
The shipment must be from/to China.
Order number.
Order date.
Amount.
Partial or down payments are allowed as long as the transfer amount is less than the amount stated on the invoice.
Alternatively, a proforma invoice is also acceptable. For handwritten invoices, the handwriting must be legible and the invoice should include an official stamp.
*Sender Authorization Letter is a formal letter from the sender to confirm that the sender is authorized to transact on behalf of another party.
*Receiver Authorization Letter is a formal letter from the recipient to confirm that the recipient is authorized to transact on behalf of another party.
Example of approved invoice
- Commercial invoice
- Freight invoice
- Proforma invoice
Contract
What details should be included in the contract?
Parties involved.
Contract value.
Scope of the agreement.
A signature or agreement page that includes the official stamp of each company.
Example of approved contract
Bill of lading or shipping proof
What details should be included in the bill of lading or shipping proof?
Proof that the goods are shipped from/to China.
Example of approved shipping proof
- Bill of lading
- Waybill
Transaction order screenshot
What details should be included in the screenshot of the transaction order?
Shipping company name.
Order number.
Order date.
Information that helps verify the other supporting documents.
Example of approved transaction order screenshot
Authorization letter
What details should be included in authorization letter?
Name of the person making the transaction.
Name of the company stated on the invoice.
Company's official stamp.
Example of approved authorization letter
